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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 50644880 |
Description Activated On: 9/30/2026 9:27:34 AM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. Procures reviews, analyzes and manages Federal, State and discretionary grants and initiatives for the Bureau of Workforce Development Administration and the Department of Labor & Industry. Prepares and processes Grant Agreements and Notice of Obligations (NOO) for the Local Workforce Development Boards and other grantees utilizing federal and state funds to support employment and training services for individuals who qualify for services under the Workforce Innovation and Opportunity Act. Monitors grant projects for fiscal and programmatic compliance and processes closeouts. Reviews monthly invoices, source documents, and financial status reports to ensure all costs are allowable and in alignment with the grantee budget. Performs contract management and technical support from inception to closeout of grants and projects |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. Primary Duties: Creates grant documents to include specific grantee information and routes for execution. Reviews grant agreements for accuracy and completion, contacting grantee for adjustments and follow up documents when necessary. Prepares and reviews Inter-Agency Agreements, Memorandums of Understanding, and Statement of Work Documents for accuracy and completion. Collects documents for competitive grant awards for record retention. Coordinates and leads meetings for competitive grant review teams. Reviews awarded projects for grant management. Reviews and tracks all grant agreements, obligation documents and grant related paperwork. Prepares Notice of Obligations (NOO) for routing, addressing issues as necessary. Sends grant agreement, obligation documents, reporting, invoicing, closeouts, and other workforce documents to grantees. Contacts grantees to discuss award, grant agreement process, invoice process, and collect contact information. Conducts regularly scheduled calls with grantees to check on progress and provide technical assistance. Reviews grantee invoices, source document, and financial status reports to ensure alignment to the budget and ensure allowable costs. Reviews changes to scopes of work and budgets for grantees ensuring compliance to all federal and state regulations, rules, and policies governing the grant and routes for approval. Adjusts obligation documents as necessary to correspond to grantee project and budget approved modifications. Reviews closeout packages for completion and communicates with grantee regarding issues or follow up questions. Performs in-depth technical review and analysis of grantees related to the performance and fiscal components of a grant. This includes conducting a comparative analysis of grant materials in compliance with all federal and state regulations, rules, and policies governing grant activity. Records anecdotal and statistical data. Prepares and provides updates on grant progression, expenditures, and performance in the form of statistical and narrative reporting. Researches and analyzes federal and state regulations, rules, and policies related to workforce grants for policies, implementation or response to technical assistance. Provides technical assistance to grantees and stakeholders. General Duties: Maintains knowledge of the Commonwealth Workforce Development System (CWDS) for creation of documents and reports and other functional components. Participate in meetings with other departments to share vital information regarding grantee progress or issues. Consults with Legal counsel and Comptroller staff to ensure compliance with legal and contractual requirements. Performs testing and analysis on current and newly developed systems or changes to current systems. Provides testing documentation and submits recommendations. Participates as a member on various committees as requested and attends meetings, researches information and takes an active role in any scheduled conferences. Attends training seminars, conferences and meetings to maintain an up-to-date knowledge of the various revisions in policies, procedures, rules and regulations that will assist in administering the various programs. Participates in appropriate meetings, training sessions and conferences, and presents training as applicable. Meetings or training may be conducted locally, in various locations in the Commonwealth or out-of-state, and may be conducted via webinars, telephone conference calls, or in person. Occasional day or overnight travel may be required in conjunction with meeting, conference, or training attendance. Prepares activity reports summarizing accomplishments, meetings attended, upcoming activities and issues. Maintains ongoing communication with supervisor on all work activities, time frames, identified problems, and recommended solutions through reports, scheduled staff meetings, and informal discussions. Participates in process improvement. Review, coordinate, monitor and communicate recruitment practices to meet the standards of practice of the Bureau and provide in depth Technical Assistance to providers for better business practices. Monitor processes, procedures, delivery, and results for compliance with outcomes and goals. Work with community and agency partners to coordinate and improve planned services. Create, view, and maintain a shared list of suspended or denied providers using a web-based application. Perform other duties related to overall activities in the section and Bureau as assigned. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. Employee exercises independent judgment and action within the limits of regulations and existing policies. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. Real ID 2. N/A 3. N/A 4. N/A 5. N/A 6. N/A |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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