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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 50647621 |
Description Activated On: 1/6/2026 11:22:22 AM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. Maintain and update files in preparation of a scanning project located in the Southwest Regional Office. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. Maintains and updates case, subject, monitoring, stream, and litigation files for the Bureau of Clean Water Management, Waterways & Wetlands & Safe Drinking Water Program to prepare with scanning. Maintains and updates case, plan, hazardous waste, and general files for the Bureau of Solid Waste Management and Environmental Cleanup Program to prepare for scanning. Maintains and updates permit files for Air Quality to assist with preparing for scanning. Retrieves, organizes, and purges files in preparation for digitization. Condenses and reorganizes paper files. Prepares documents for conversion of hardcopy files to digital records as necessary. Inputs new files, changes file names, and deletes files. Utilizes Microsoft Excel, Word, Access, and email to complete and communicate progress on work assignments. Organizes documents to be filed into numerical order and files documents appropriately. Locates documents from any of the above files to create start sheets upon request. Operates microfiche readers/printers. Scans documents and follows SOP (Standard Operating Procedure) for categorizing, naming and locations for said documents. Operates scanner/copier for uploads into OnBase. Promotes the Department’s mission. Inputs appropriate data in a prescribed format to meet data quality standards set forth by guidance, training, and policy across all of DEP’s electronic data systems; to include ensuring accuracy and completeness of entries, and where available, the use of system specific tools to ensure duplicative entries and data quality issues are minimized. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and perform any other job-related duties requested by their supervisor. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. Non-routine work can be assigned because objective needs to be accomplished. The reason the work is required and how its success will be evaluated and the timeframe for expected results will be discussed by the Regional Business Manager. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. N/A 5. N/A 6. N/A |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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