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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 50647947 |
Description Activated On: 9/23/2026 3:21:28 PM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. This position will function as a timekeeper within the Division of Administrative Services. The position will be responsible for timely and accurate input of leave and attendance information for employees of the Bureau of Juvenile Justice Services. The position is responsible for adhering to all applicable contract/memorandum language, policies and procedures pertaining to time and attendance issues. The position carries out the following tasks under the direct supervision of the Time Advisor. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. Review sign in sheets for completeness, report any inconsistencies to supervisor Ensure that leave time recorded on employee sign in sheets has been accurately recorded in SAP. Compile list of missing data needed to process payroll and distribute Missing Data Form to Supervisors, Managers, and Director. Update and re-distribute, as necessary. Input overtime and premium time into SAP and code in accordance with appropriate contract/memorandum language Input Students and Wage employees' regular hours worked Employee work schedules are entered on a bi-weekly basis by supervisor's and maintained as requested by supervisor/managers Input schedule substitutions as necessary Review SAP Error Log and HR Error Tool for the purpose of identifying and correcting errors Run leave usage reports on a regular basis for distribution to supervisors/managers Conduct random audits to ensure all time is being properly accounted for; advise Time Advisor of any noted discrepancies Answer employee’s questions about payroll or leave issues Compile & maintain accurate lists of employees' Holiday Leave Quotas to ensure Anticipated Holiday Leave isn’t used Process time and attendance actions related to grievance settlements as instructed by the Labor Relations Analyst Compile lists of employees with low or no leave quotas for review by supervisor Run reports showing unpaid leave usage to be provided to the Time Advisor Spot check leave usage to ensure it is used in accordance with contract, report any deviations to the Time Advisor Maintain copy of documentation to support any Military Leave Inform supervisor of any time and attendance adjustments made that would significantly affect an employees pay Type correspondence, answer phones, file documents, fax and make copies as necessary Pass required trainings. Travel is required as necessary Adhere to all federal, state and agency regulations, policies and procedures governing confidentiality. Apply the principles of Balanced and Restorative Justice (BARJ) in work situations as required Attend and participate in staff meetings, supervisory conferences and employee training programs, including but not limited to CPR/AED/First Aid and Cultural Diversity in order to develop and maintain position skills Work overtime as required by operational necessities and emergencies with little or no advance notice, whether on or off duty at the time of notification Perform other related duties as assigned |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. Determines the filing system for time and attendance documentation in accordance with established policy. Researches employee inquiries regarding time and attendance issues and responds accordingly. Determines appropriate rate of pay for overtime employees worked in accordance with established contract/memorandum language, policies, and directives. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. N/A 5. N/A 6. N/A |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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