Position Description

Commonwealth of Pennsylvania
POSITION DESCRIPTION FOR JOB POSTING
Position Number: 50654438	Description Activated On: 6/11/2026 9:34:29 AM

Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively.

This position functions as a Fiscal Management Specialist for the State and Special Funds Division in the Bureau of Fiscal Management. This position provides accounting support for the Bureau of Fiscal Management by performing the review and redistribution of Agency Purchasing Card invalid SAP coding posting errors, Accounts Receivable (AR) and Keystone Offset Program (KOP) point of contact, correct interface document (IDOC) errors, review Overtime (OT) and route Electronic Purchase Requests (EPRs).

Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor.

Provides support to State and Special Funds Division for all areas of budget preparation, analysis, monitoring, and personnel-related duties for state funds.

Performs user maintenance duties for DEP’s Spending Plan System, OASIS, by adding new employees, removing departing employees, and editing user permissions as requested by the programs.

Generates and reviews the negative balance report in Analysis for Office/Business Warehouse and notifies appropriate State Division analyst of negative Fund and Treasury balances.

Monitors prior year augmenting revenue deposits and enters the correction in SAP after coordinating with the responsible State Division analyst.

Monitor’s DEP’s open Accounts Receivables (AR) and follows-up with program areas to ensure they are taking appropriate action to retrieve delinquent and outstanding payments including but not limited to preparing individual documents for write-off and collection through Office of Attorney General. Updates State Division Chief regarding status of open items and actions being taken by program areas.

Reviews complement for state funds on a weekly basis to ensure OB/OA authorized and salary levels align and notifies the State Division Chief and impacted analyst(s) of any discrepancies.

Reviews revenue postings against restricted accounts with subfunds to ensure revenue is being deposited correctly. Coordinate correction via an Adjustment Memo with the program and staff member who completed the original deposit.

Serves as a backup Agency Fiscal Officer (AFO) for the Bureau’s Administrative Officer for the TelcoSM system. Process orders as needed and make updates to TelcoSM Funds Reservation Documents (FRDs) after confirming with that fund’s assigned fiscal analyst.
Generates overtime reports for the agency broken down by fund and office (funds center) on a monthly basis for review by the Fiscal Director.

In OnBase, review agency overtime requests for codes that match the work code / fund combinations for the period in the OT. Return mismatches to requestor. Route the rest to HR point of contact. Maintain OT word file.

Route EPRs in accordance with the SAP Fund listing with assigned BFM analysts.

Serves as the DEP point of contact for KOP requests and routes to responsible program for resolution.

Travel as needed for in-person meetings to include but not limited to: the annual bureau meeting, DEP and Commonwealth trainings, and meet with program staff. There may be occasional overnight travel.

Serves as backup for the Bureau’s Administrative Officer for maintaining work code tables, travel errors, interagency billings, and monitoring EP, HR-RTF FM resource account.
Promotes the Department’s mission.

Inputs appropriate data in a prescribed format to meet data quality standards set forth by guidance, training, and policy across all of DEP’s electronic data systems; to include ensuring accuracy and completeness of entries, and where available, the use of system specific tools to ensure duplicative entries and data quality issues are minimized.

This position description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any job-related instructions and to perform other job-related duties requested by their supervisor.

Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature.

The majority of the work is performed independently with minimum supervision. Most of the work is self-paced. Projects that are integral to the Commonwealth’s Budget Request and review process are completed in accordance with the Governor’s Budget Office procedures and deadlines. New or complicated assignments are explained in detail and closely reviewed.

Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License

Experience:

Licenses, registrations, or certifications:

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2.   N/A

3.   N/A

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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.

1.	Comprehend program goals, objectives, and operations and relate these to budgetary analysis.
2.	Interpret and explain State and DEP budget policies and procedures, and State/Federal rules & regulations.
3.	Prepare and interpret financial reports and statements.
4.	Organize and present clear and concise oral and written reports.
5.	Maintain effective working relationships with department officials and staff.
6.	Maintain a working knowledge of the principals and practices of governmental accounting.
7.	Maintain a working knowledge of the Commonwealth’s various computer software applications (i.e. SAP, Excel, TEAMS, OnBase, and Word).
8.	Learn and use standard office equipment (laptop, camera, phones, etc.).
9.	Work independently and as part of a team.
10.	Communicate effectively orally and in writing.