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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 50660817 |
Description Activated On: 9/15/2026 5:49:53 PM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. Applies accounting & auditing principals in conducting the Unit’s responsibility of managing 2,100 active firearm dealers’ accounts, and monitors the dealers’ compliance with federal and state laws, regulations, and policies through conducting in house and on-site audits. Provides support and guidance to the Accounting Assistants in the Firearms Compliance Unit. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. 50% Reviews reconciled accounts and related documentation for completeness and accuracy, makes final adjustments to accounts where required. Assist with providing instruction, guidance, & training to the staff, including the Accounting Assistants within the unit. Assist staff with workflow. Identify procedural issues & report problems to Audit Supervisor. Establishes & maintains effective, professional working relationships with departmental staff, dealers, & other agencies. Access and review batch reports for identification of account discrepancies. Interprets legislation, rules, regulations and policies for staff and provides advice for dealers & sheriffs. Prepares regular unit status and statistical reports and keeps the Audit Supervisor informed on all relevant issues relating to the Unit’s operation and circumstances affecting firearm dealers. 40% Conducts internal & external audits of firearm dealers and prepare written reports. Analyze records of firearm dealers to determine compliance with regulations and laws. Discuss with dealers irregularities and violations found in audits, solicit responses and recommend corrective action. Communicate findings with Audit Supervisor through documentation and meetings. Identify and refer problem dealers for investigation and possible prosecution of criminal offenses regarding violations of the Pennsylvania Uniform Firearms Act. Work directly with PSP Troops and Federal Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF) in conducting audit investigations. Conduct on site instructional seminars for firearm dealers. Provide assistance and expertise to other agencies such as: ATF, FBI-National Instant Check System, Internal Revenue Service, PA County Sheriff Offices, PSP Troops, and the Office of Attorney General. Attends inter/intra agency meetings addressing current firearm issues/problem solving initiatives, etc. 5% Monitor unit related logs and informational files for the section. Ensure that all correspondence prepared by the Unit staff is done in accordance with department policies, procedures and regulations. 5% Performs other related duties as assigned, to include those outlined in the Department's CoG Plan when the Plan is activated. Responds to the designated alternate or secondary location when directed in response to a catastrophic incident. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. Makes decisions relating to the Accounting Assistants reconciled accounts. Notify the Audit Supervisor of important issues affecting the unit. Identifies noncompliant dealers and recommend corrective action. Sets and removes PICS access suspension codes depending upon dealer compliance. Determines which accounts should be forwarded to the audit supervisor for further action. Any issues not resolved within a reasonable amount of time must be reviewed and discussed with the Audit Supervisor. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. N/A 5. N/A 6. N/A |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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