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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 50661264 |
Description Activated On: 7/16/2026 1:47:25 PM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. The position reports to the Clerical Supervisor 2 in the Data Entry section and provides clerical support to the Division of Reporting and Fee Collection. The position will assist the division in efficiently processing approximately $125 million in annual fees associated with the Waste Transportation Safety Act (Act 90 of 2002), the Solid Waste Management Act (Act 97 of 1980), Hazardous Sites Cleanup Act (Act 108 of 1988), and the Municipal Waste Planning, Recycling, and Reduction Act (Act 101 of 1988). |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. Receives incoming mail for the Division. Mail includes hazardous waste transporter, TSD and municipal waste quarterly operations reports and fee payments, hazardous and residual waste biennial reports, waste transporter authorization applications, and Pin requests. Track mail on mail logs. Reviews and processes Act 90 One Time Exemption requests from external clients requesting to dispose of waste at a permitted facility. Reviews waste transportation applications for administrative errors or omissions. Returns the applications that have errors and omissions. Reviews WTSP PIN requests from external clients requesting access to the electronic waste hauler licensing application. Contact sender of request if information is missing before forwarding it to appropriate staff. Deposits checks through SAP Serves as primary person for phone coverage, monitoring the division phone line during business hours. Promotes and exemplifies the Department’s Mission, Vision, and Values in all aspects of work performance and professional conduct. Advances DEP’s strategic priorities through collaboration, commitment to data-driven decision-making, delivery of high-quality customer service, and active participation in modernization and continuous improvement initiatives. Inputs, maintains, and updates data in prescribed formats to meet data quality standards established through guidance, training, policy, and procedure across all DEP electronic data systems. Responsibilities include ensuring the accuracy, completeness, consistency, and integrity of all entries, as well as utilizing available system tools and validation processes to minimize duplicate records and data quality issues. Complies with all applicable laws, regulations, policies, procedures, guidance, and training requirements related to assigned duties and DEP electronic data systems. In conjunction with the supervisor, participates in knowledge management and knowledge transfer efforts by identifying key aspects of assigned duties and proactively sharing knowledge with other employees to support continuity of operations and organizational effectiveness. Develops, maintains, and annually updates a comprehensive desk manual documenting essential duties, standard operating procedures, workflows, system processes, key contacts, reference materials, and other critical operational information necessary to support continuity of operations and effective knowledge transfer. Employees are responsible for ensuring desk manuals remain accurate, current, and accessible in accordance with Department requirements. Assist with reviewing and processing RFC Online Authorization from external clients requesting access to submit quarterly waste management reports and residual waste biennial reports. Independently search multiple data sources to verify individuals, permit data and the company information provided on the form. Proofreads reports, transmittals, written correspondence, technical documents, fact sheets, and mailings to ensure grammatically correct. Reviews Division forms, reports, applications, and modules to suggest improvements, when appropriate. Reviews, develops, and recommends improvements to internal procedures when appropriate. Organizes work in a manner which ensures smooth processing and accomplishment of priority items on schedule. Attend training courses to acquire and maintain the skills necessary to complete all assigned tasks. Attends meetings and conferences as necessary. Serve as a timekeeper for the Bureau of Waste Management. Prepares files for scanning, retention, or archiving. This position description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by the supervisor. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. Instructions for work assignments are not described in detail, but rather, are in the form of goals, objectives and priorities. The incumbent in this position will be responsible for making routine decisions based on established regulations, policy and guidance. Upon completion, work is reviewed by the supervisor for timeliness, attainment of program goals and objectives, and professional quality. In response to external requests for access to electronic reporting applications, research received information before approving or denying requested access or roles. Work is performed with considerable independence, but problems are referred to a technical supervisor for resolution and work is reviewed for accuracy of data an timeliness of data movement. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. N/A 5. N/A 6. N/A |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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