Position Description

Commonwealth of Pennsylvania
POSITION DESCRIPTION FOR JOB POSTING
Position Number: 50663220	Description Activated On: 10/19/2026 2:29:03 PM

Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively.

This position provides administrative oversight of Center for Residential Reinvestment Programs, such as the Weatherization Assistance and LIHEAP Programs to include Emergency Services. Additionally, this position serves as a liaison to program constituents, members of the general public, community development professionals, economic development professionals, elected and appointed officials to include, local, state, and federal representatives, and other state and federal agencies.

Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor.

Performs all duties of Program Specialist/Analyst of the WAP and LIHEAP Programs by coordinating the programs, researching and learning rules and regulations, monitoring progress, overseeing funding, working with weatherization agency staff and promoting both program's goals.

Responds to written or telephone inquiries from nonprofit and governmental entities and the public about Center for Residential Reinvestment Programs.

Provides outreach to nonprofit and governmental entities which includes dissemination of program information and application assistance.

Provides technical assistance and facilitates the distribution of awards to nonprofit and governmental entities by interpreting the program's standards, procedures, and policies.

Maintains the necessary files to demonstrate the Commonwealth's compliance with all applicable federal and state compliance requirements.

As required, maintains records of all monitoring activities, and assist in the development of responses to monitoring reports.

Evaluates applications from designated entities by conducting a thorough review in accordance with complex federal and state statutes, regulations, and guidelines, considering local needs and priorities.

Works with FMC on the development of contract processing, invoicing and payments to ensure program continuity and compliance.

Processes Agency Budget Modifications and Annual Financial Reconciliations and recommends budget adjustments and amendments as needed.

Prepares written reports for review and sign-off by supervisor.

Serves as Account Manager for the Department of Community and Economic Development (DCED) Electronic Single Application (ESA) workflow process.

Participates in agency review teams with Center Staff.

Assists, when needed, with the preparation and distribution of DOE and LIHEAP award letters to the agencies regarding their annual allocations.

Receives and investigates complaints.

Assists with the preparation of program information and reports for compilation of statistical and narrative reports for contract compliance oversight and risk assessment using the Performance Standards Tool of the Weatherization Agencies.

Assists in the development and implementation of performance standards.,

Sends and reviews agency questionnaires as part Of a desk review process Of monitoring the overall compliance for each agency.

Makes recommendations for corrective action plans as part Of the desk review process.

Participates in the presentation of program training and develops materials for meetings or workshops for agencies and other DCED staff members.

Oversees agency continuing education approvals through training website.

Assists with approval of T&TA wage requests and processes contracts to cover requests.

Assists with DOE and LIHEAP State Plan development as needed.

Recommends changes in policy, program procedures, and guidelines.

Performs all duties in a manner which meets the goals and objectives of DCED and the Commonwealth's wider community and economic development strategy.

Performs other duties as assigned.

Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature.

Conducts interviews with nonprofit and governmental entity applicants, explains program training requirements and procedures, and provides technical assistance.

Analyzes nonprofit and governmental entity applicant management plans, applications, contracts, spending and reporting patterns for completeness and accuracy and directs the applicants Of necessary revisions/corrections.

Identifies training needs based on review of nonprofit and governmental subgrantees data and interviews and makes recommendations to supervisor.

Researches agency or public inquiries or complaints and makes recommendations to supervisor for corrective action or other follow-up.

Develops and recommends revision of program procedures for review and follow-up by the supervisor.

Makes recommendations to supervisor regarding improvement of agency operation, management and service delivery for compliance to all policies and procedures.

Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License

Experience:

Licenses, registrations, or certifications:

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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.

1.	Effectively communicates orally and in writing.
2.	Ability to anticipate and respond to program questions.
3.	Uses various software/computer applications and operation of standard office equipment.
4.	Maintains effective working relationships with a variety of professionals.
5.	Knows and applies state and department administrative procedures and practices.
6.	Ability to interpret and apply complex program policy as it relates to regulations and guidance.
7.	Ability to review program measures and produce reports.
8.	Gather, assemble and analyze data and information.
9.	Recommend policies and procedures.
10.	Organize and present complex program information.