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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 50693975 |
Description Activated On: 1/25/2024 10:46:02 AM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. The Executive Budget Specialist 1 is responsible to analyze fiscal and budgetary issues, including agency budget and rebudget requests, budgetary transactions, fiscal policy issues, proposed legislation and regulations and performance measures. The Executive Budget Specialist 1 is responsible to operate in conjunction with the overall office mission to develop, coordinate and monitor the execution of a balanced financial plan for the commonwealth consistent with the Governor’s priorities. Based upon operational needs, the Director of Legislative Affairs & Communication may reorganize assignments. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. This is beginning level fiscal policy, legislative review and budget analysis work in the Governor’s Budget Office. Budget Analysis – Responsible to know all revenue and spending plans for agency budgets and programs. The Executive Budget Specialist 1 provides direction to agencies for the implementation of programs and the reporting of the status of program implementation; examines budget estimates for completeness, accuracy and conformance with procedures, regulations and policies; provides consultation to agency executives and fiscal officers on difficult budgetary problems; examines requests for budget revisions; prepares correspondence to explain why budget revisions are being altered or denied; provides assistance to agency officials in the preparation of departmental budgets, including the interpretation of budget policies; prepares and assembles fiscal and statistical data, charts, graphs and reports for use in budgetary evaluations and budget hearings; and attends budget hearings and other meetings with government officials. Specific duties and responsibilities – prepares analysis of agency cost-to-carry budgets to develop funding recommendations for inclusion in the Governor’s Executive Budget and enacted budget; prepares recommendations regarding allocation amendments, waivers to lapsing/encumbrance provisions, Complement Authorization Requests, correspondence, etc.; works with the Office of Comptroller Operations as required to ensure that funds are accounted for in accordance with current laws, regulations and policies; prepares staff recommendations during the annual rebudget process consist with the Administration’s and Governor’s Budget Office policy, complement, budget and accounting requirements. Fiscal Policy Analysis – Responsible to understand major fiscal policy issues affecting agency budgets and programs. The Executive Budget Specialist 1 designs and conducts research on policy issues and develops recommendations; reviews of state programs and develops fiscal policy recommendations; and makes recommendations for resolution. Specific duties and responsibilities – analyzes program revision requests to develop funding recommendations for inclusion in the Governor’s Executive Budget and enacted budget; reports on the progress of new program implementation or program changes; and conduct studies of program or policy areas using scientific research methods. Legislative Analysis – Responsible to be familiar with state statutes and regulations governing agencies and programs and to understand and evaluate the impact of pending legislation and regulations. The Executive Budget Specialist 1 reviews proposed legislation and regulations, their potential impact on the budget and preparation of recommendations to support or reject proposals; and reviews programs and other government initiatives and the provision of comments on proposed legislation. Specific duties and responsibilities – works with the Legislative Director in the Governor’s Budget Office to develop legislation required to implement budget and policy recommendations; provides legislative analysis and recommendations to legislative contacts in the Governor’s Office; develops fiscal notes for all proposed legislation and regulations; and drafts alternative legislative language to resolve potential issues of conflict or concern Performance Improvement – Responsible to be familiar with agency performance plans and performance measures and to ensure that agency budgets and performance plans conform with one another. The Executive Budget Specialist 1 reviews agency performance plans to ensure that strategic goals and targets are in conformance with the Administration’s goals and are supported by the agency budget and rebudget requests; notifies the Division Manager when a potential conflict arises; and ensures conformity between fiscal recommendations and performance measures. Specific duties and responsibilities – reviews agency performance plans; understands agency performance measures; and confers with the Division Manager on variance in performance measures from expected trends. Communication – Responsible to foster strong communication and working relationships and to assist in the development of communication material. The Executive Budget Specialist 1 is responsible to communicate regularly with the division manager and office directors on budgetary issues that arise, either verbally, via email, or in written communication. The Executive Budget Specialist 1 participates in projects which cross teams and agency assignments and the communication of fiscal policy and budget recommendations through various media, including electronic documents; fosters strong working relationships; and communicates effectively verbally and in writing. Specific duties and responsibilities – communicates effectively with office directors and upper management, and agency staff and plays an important role in preparing and editing the Governor’s Executive Budget document, Budget in Brief, correspondence, newsletters, etc. Performs other duties as assigned |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. Work projects are assigned and analytical approaches are determined by the Division Manager. The Executive Budget Specialist 1 has freedom to organize tasks, suggest analytical methods, schedule meetings, collect information, discuss proposals with agency officials, and develop recommendations. Work progress, analytical methods, and quality of work are reviewed on a frequent basis by the Division Manager. Policy recommendations are developed in consultation with the Division Manager who is responsible and accountable for work results. Project direction and supervision is accomplished through frequent conferences and meetings and review of written reports. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. N/A 5. N/A 6. N/A |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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