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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 50694312 |
Description Activated On: 3/6/2024 3:39:01 PM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. This position is in the Bureau of Finance and Administration, Division of Fiscal Operations, Office of Quality Assurance, and is responsible for directing the Division of Finance. This Division is responsible for reviewing financial statements provided by facilities in accordance with regulatory requirements, coordinating with the Bureau of Long-Term Care Facilities and the Office of Long-Term Care Transformation to identify facilities that may be at risk due to financial standing, performing independently or part of a team, audits, reviews, or technical assistance work involving performance audits of nursing care facility organizations, programs, activities, or functions, and special reviews for suspected areas of fraud and abuse. This position is also responsible for managing the design and application of auditing methodologies using Generally Accepted Accounting Principles (GAAP) to ensure sound financial practices of all public and private nursing home care facilities (facilities) in Pennsylvania. This work will also include directing research on facility ownership utilizing public and private sources and databases and reviewing reports of audit findings to determine the best course of action. This position supervises three Audit Specialists 3 and one Fiscal Management Specialist 3 and reports to the Director, Bureau of Finance and Administration. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. This position will be responsible for managing the review and analysis of the financial well-being and business posture of various public and private nursing care facilities or groups of nursing care facilities. Emphasis will be placed on the review and analysis of financial stability for both the near and long-term through the conduct of audits of financial transactions and reports using GAAP. Oversees and participates in the development of audit methodology to effectively review all financial records provided by facilities on an annual basis to identify financial trends within a nursing home facility or group of facilities that may require additional monitoring by the Department. Audits will identify areas of concern regarding fiscal soundness or potential abuse or fraud, Reviews audit reports and plans of correction prepared by Audit Specialists 3 and determines the best course of action in consultation with the Bureau Director and Deputy Secretary of Quality Assurance, when necessary. Shares final audit reports with DOH Legal and other Quality Assurance staff. Directs the auditing of facilities or potential new owners seeking to purchase an existing facility. Conducts case-specific research into existing facilities both in and out of Pennsylvania to ascertain potential new owners’ financial soundness to operate a new facility within PA. Research may consist of comparing financial records across existing facilities owned, receiving feedback from other states regarding the owners’ fiscal credibility, and reviewing any open or recent litigation related to the potential owners with the Office of Legal Counsel, providing attorneys with audit findings and recommendations, etc., to determine the best course of action. Makes recommendations to executive staff to increase fiscal monitoring through a tailored plan of correction, or to deny the ownership application based on audit findings and recommendations. Upon a facility’s request for annual license renewal from the DOH, the incumbent ensures continued financial stability of facilities through the review of audit reports prepared by the Audit Specialists 3. The incumbent provides recommended courses of action to executive decision-makers. Determines audit procedures and processes, following GAAP, to be used to audit a facility as many variables exist specific to nursing care facility financial information, and each audit is unique. Conducts audits and analysis of financial records and transactions of related facilities and/or owners to identify patterns of fiscal soundness. Develops requirements for points of analysis, which will differ based on the facility’s size, location, corporate structure, etc., and financial risk associated with these varying factors. Provides recommendations and explains rationale of audit findings through reports and other methods with legal and program staff. Follows GAAP policies in preparing audit reports, identifying outliers or indications of potential financial risk, anomalies not addressed through management reporting, and indicators of potential fraud or abuse. Develops and manages the funding requirements for all program activities within the Office of Quality Assurance. Reviews and evaluates all payroll and operating projections for current program requirements along with costs associated with Program Revision Requests. Responsible for coordinating state and federal budget activities. Responsible for the preparation of the state budget request, re-budget, budget revisions and budget closing procedures. Monitors status of funding levels on an ongoing basis to assure the availability of fiscal resources necessary to accomplish the required workloads. Attends meetings with program, legal, and executive staff to present audit findings and make recommendations for additional monitoring or follow-up. Travels to meet with facilities/organizations to review findings and obtain additional information. Performs the full range of supervisory functions. Performs other related duties and special projects as assigned. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. Determines the appropriate course of action based on audit findings and discusses highly sensitive or complex cases with executive staff. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. N/A 5. N/A 6. N/A |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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