Position Description

Commonwealth of Pennsylvania
POSITION DESCRIPTION FOR JOB POSTING
Position Number: 50695103	Description Activated On: 6/1/2026 4:29:44 PM

Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively.

Supports the Department of General Services (DGS), Bureau of Real Estate’s Division of Real Estate Services (DORES) by managing space planning and project management services for Commonwealth agencies in alignment with the Space Optimization and Utilization Plan (SOUP). This role directs key program activities to ensure the efficient use of government facilities and serves as a resource for agency partners in space-related decision-making.

Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor.

Oversees space planning and project coordination for Commonwealth agencies to ensure efficient, functional, and cost-effective workspace utilization.

Manages a portfolio of space-related projects, serving as the primary liaison between agencies, internal team, and external stakeholders.

Directs the work of support staff and coordinates task assignments related to floor plan design, lease specifications, and project tracking.

Develops and refines internal administrative procedures related to space planning, ensuring consistency with department policies and program objectives.

Leads customer consultations to gather workspace requirements and translates needs into project plans and deliverables.

Coordinates the review and finalization of project designs, ensuring agency approval and alignment with strategic goals.

Administers project tracking through TRIRIGA system, ensuring accurate data entry, reporting, and inventory management for floor plans and space.

Supports the development of lease specifications and scopes of work in collaboration with agency customers and the Leasing Division.

Reviews space inventory and utilization data to identify vacant or underused areas and reduce unnecessary leasing.

Provides guidance to technical staff using AutoCAD or similar tools for floor plan design, schematics, and space analysis.

Ensures adherence to established workplace standards, including ADA guidelines, L&I codes, and the Commonwealth’s Space Utilization Manual

Prepares agendas, minutes, reports, and recommendations for meetings with agency contacts and senior leadership.

Gathers, analyzes and presents data on space usage, costs, and project progress to inform decision-making at the executive level.

Trains agency liaisons and internal staff on space management systems and procedures, including TRIRIGA functionality.

Assesses training and procedural needs by collecting stakeholder feedback and proposing improvements to enhance program effectiveness.

Keeps current with best practices in space planning, project management, and workplace design through seminars, vendor sessions, and industry research.

Leads assigned special initiatives or process improvement projects on behalf of executive leadership.

Reads and interprets architectural plans and construction documents to inform space planning decisions.

Maintains and updates design templates and drafting standards for use across the division.

Coordinates ergonomic assessments for agency workspaces and recommends accommodations in compliance with HR and ADA standards.

Maintains working knowledge of public administration principles and applies them to project and program management.

Builds and maintains strong working relationships with internal departments, external agencies, and regulatory authorities.

Exercises independent judgment and discretion in decision-making while ensuring program alignment with departmental goals.

Performs related administrative duties to support the broader mission of the Bureau of Real Estate.

Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature.

Incumbent in this position performs the duties and responsibilities above independently with minimal supervision. Day-to-day actions of the assigned projects are handled with a high degree of independence. Issues with cross-organization implications or of a sensitive nature are discussed with the Assistant Director or Director.

Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License

Experience:

• Professional degree in Architecture, Interior Design, Real Estate, or a related discipline and 4+ years of progressively responsible experience real estate, architecture, space planning, or facilities management.
or
• At least 8 years of progressively responsible experience in public-sector real estate, architecture, space planning, or facilities management.
• Demonstrated understanding of architectural planning, furniture systems, and commercial fit-out procedures.
• Knowledge of construction documentation, industry standards, and applicable codes (ADA, UCC, Life Safety).
• High-level organizational and project coordination skills; ability to manage multiple concurrent projects.
• Strong interpersonal and political acumen; able to work with sensitive stakeholders and high-visibility agencies.
• Skilled in design software (AutoCAD, MicroStation) and enterprise data platforms (TRIRIGA or equivalent).
• Excellent communication, visualization, and report preparation skills.
• Familiarity with Commonwealth procurement processes and statewide contracts preferred.

Licenses, registrations, or certifications:

1.   Class C Driver's License

2.   N/A

3.   N/A

4.   N/A

5.   N/A

6.   N/A

Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.

1.	Operate a computer and standard office equipment for extended periods.
2.	Use AutoCAD or similar software to create and revise floor plans.
3.	Stand, walk, bend, or squat while evaluating or inspecting physical space.
4.	Travel to agency sites and participate in on-site project meetings.
5.	Read and interpret floor plans, schematics, and architectural drawings.
6.	Communicate clearly in meetings, emails, and written reports.
7.	Lift and carry materials or documents weighing up to 20 pounds.
8.	Conduct ergonomic evaluations and recommend ADA accommodation.
9.	Enter and manage space data using TRIRIGA or related software systems.
10.	Manage multiple tasks and priorities while meeting deadlines.