|
Commonwealth of Pennsylvania |
|
|
POSITION DESCRIPTION FOR JOB POSTING |
|
|
Position Number: 50695914 |
Description Activated On: 3/23/2026 1:57:25 PM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. This is a limited term wage Clerical Assistant position assigned to the Records Center and also provides coverage for the Receptionist as needed. Mainly responsible for performing clerical functions related to the digitizing of historic program files. Duties of this position are performed under the supervision of a Clerical Supervisor. |
|
Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. Records Management: Scan and input large drawings to the Department's electronic repository utilizing a map scanner and Adobe Pro. This task requires the ability to stand for prolonged periods of time and will encompass approximately half of the workday. Prepare, scan and input documents to the Department's electronic repository utilizing a large capacity scanner. Inputs appropriate data in a prescribed format to meet data quality standards set forth by guidance, training, and policy; to include ensuring accuracy and completeness of entries, and where available, the use of system specific tools to ensure duplicative entries and data quality issues are minimized. Receptionist: Receive and screen incoming telephone calls to the main switchboard and forward to the appropriate party. Receive and refer visitors, ensuring visitor sign-in and out, issuance of visitor badge. Miscellaneous: Operate office equipment - personal computer, microfiche reader, large capacity scanner, map scanner, copier, etc. Provide other clerical relief as necessary. The incumbent performs duties in an independent manner and within the established laws, policies, and procedures, to include but not limited to front desk and file room procedures and records retention schedules. Incumbent makes inquiry of immediate supervisor when unsure of proper procedure, or to resolve questions that may result during the daily performance of the job duties. Policy or procedural changes emanate from the responsible agency staff or supervisor and are implemented by the incumbent. Example: Incumbent has wide latitude in discerning nature of telephone call and forwarding to appropriate program. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. Work is assigned by and performed under the supervision of the Records Center Supervisor. Work is assigned based on established timetables and standards of production. |
||||||||||||||||||||
Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. N/A 5. N/A 6. N/A |
||||||||||||||||||||
Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
|