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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 50698926 |
Description Activated On: 12/30/2024 11:17:06 AM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. This position serves as the Public Health Workforce Training Specialist under the Workforce Development (WFD) Team. The position serves as the training lead for the Department of Health (DOH) and will work closely with subject matter experts to develop, conduct, coordinate, and evaluate training programs, as well as developing and revising policies and procedures. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. Utilizes workforce data from surveys to assess and identify training, skills, and knowledge gaps in the department. Coordinates with subject matter experts, including but not limited to, the Procurement Office Director, the Chief Financial Officer, and programmatic employees, to develop DOH-specific policies, trainings and training materials related to procurement and fiscal processes as viewed through a public health lens, as well as public health topics. Connects the administrative side of the department with the public health side of the department by developing policies and procedures that follow any Federal or State requirements while also adhering to the Commonwealth’s procurement and budget statutes and policies, including how to effectively manage and administer a public health program, focusing on grants, contracts, and fiscal requirements, while ensuring positive public health outcomes. Utilizes SAP, SRM, eMarketplace, and Analysis for Microsoft to run reports, view fiscal coding, review purchase orders, enter and review shopping carts, search for vendors and contracts. Shares knowledge and understanding of SAP coding. Maintains knowledge of DOH procurement and budget bulletins, processes, and procedures. Evaluates and makes recommendations for policy development, implementation, and procedures related to procurement and budget work items. Maintains knowledge of the organizational structure of the DOH, including all of the different public health programmatic areas and what each program is responsible for and their areas of focus. Coordinates with Human Resources (HR) and the TRAIN PA Administrators in the WFD Team to create recorded and/or web-based trainings related to procurement, budget, and public health related topics. Conducts live virtual and in-person training and informational sessions regarding DOH-specific topics and processes, including but not limited to, how to utilize DOH workflows for procurement and budget requests, where to find important resources and training materials, and how to follow procurement bulletins and budget bulletins, for DOH employees. Coordinates and assists the Procurement Office and the Budget Office on updating training materials, policy bulletins, process documents, and other DOH-specific instructional guides to ensure written materials are clear, concise, and accessible for public health programmatic employees. Coordinates with the Operational Excellence Office on process improvements and utilizing LEAN practices for updating instructional documents and training guides or programs. Coordinates with HR on any train-the-trainer opportunities, learning how to conduct HR trainings for DOH employees, when appropriate. Other duties as assigned. Public Health Emergency Response – This position may be given an assignment to support the public health emergency response mission of the Department of Health. Emergency assignments could at times be received with little or no advance notice and may continue for any period of time – ranging from a few hours to several weeks, depending upon the nature of the circumstance. The emergency assignments may at times be performed under adverse conditions and may require travel to another site other than the employee’s assigned headquarters for periods of time. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. Decision making in work processes: Decisions are made within the employee's areas of accountability. Anything outside of the area is referred to the supervisor or to the appropriate individual for response. Supervisor’s input to decision making: Supervisor reviews on-going work progress after completion or if there is a problem or exception. Employee has authority to change internal procedures or approaches as needed within the accepted professional approach. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. N/A 5. N/A 6. N/A |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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