Commonwealth of Pennsylvania

POSITION DESCRIPTION FOR JOB POSTING

Position Number:  50699852

Description Activated On:  6/18/2026 9:33:54 AM

Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. 

 This position supports the implementation, maintenance, and continuous improvement of the Commonwealth’s Election Management system, used for voter registration, election management, election night results, campaign finance, lobbying disclosures and reporting. This position serves as a liaison between the Department of State, county election officials, the system vendor, and other stakeholders, ensuring seamless communication, system integrity, and data accuracy.

Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor.

Serves as a primary point of contact among the Department of State, county election officials, the vendor’s product and Commonwealth technical teams.
Monitor, validate, and support the accuracy and integrity of statewide election-related data, including voter registration, absentee-mail ballot data, election results, and campaign finance filings and other related data.

Support public data requests in compliance with the Commonwealth’s Right to Know Law by compiling, reviewing, and securely sharing accurate data; as approved by management and legal counsel.

Track and communicate system enhancements, release notes, and product updates to internal and external stakeholders.

Identify and document opportunities for process improvements and system enhancements; collaborate with stakeholders to gather feedback and submit approved enhancement requests to the vendor.

Maintain and update internal documentation, including system guides, process workflows, and data governance policies.

Provide technical guidance to county election officials and internal users on system functionality, data usage, and troubleshooting.

Participate in system testing, quality assurance reviews, and user acceptance testing (UAT) for new releases or features.

Support election readiness activities, including pre-election data verification, post-election audits, and reconciliation processes.

Develop, maintain, and enhance reports produced by the Bureau for the Department Executive Office and other stakeholders.

Assist in reconciling complex election data with county offices.

Generate and prepare interactive reports for publication on the Department’s website.

Reviews, modifies, and develops existing and proposed policies and procedures; and analyzes federal legislation and regulations to provide recommendations for modification.

Conducts meetings, prepares correspondence, and communicates directly with internal and external stakeholders at meetings, conferences, and other events.

All other duties as assigned.

Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature.

The Elections Solution and Data Analyst (ESDA) may serve as the initial point of contact to triage and resolve a question or issue presented by an end user. If the ESDA cannot resolve the issue for the end user, the ESDA is responsible for escalating the issue and monitoring the progress of issue resolution.

Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License

Experience:



Licenses, registrations, or certifications:

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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
 
 1. Analyze and interpret policies, procedures, and regulations.
 2. Communicate effectively verbally and in writing
 3. Prepare clear and concise written instructions for audiences with varying levels of understanding.
 4. Interact with diverse groups of stakeholders objectively.
 5. Analyze and evaluate information to formulate conclusions and propose courses of action.
 6. Use ticketing and product management applications to collaborate with internal and external solution stakeholders.
 7. Adapts to changes in priorities, working assignments and other interactions (i.e., tight deadlines, heavy workload).
 8. Work independently without close supervision or detailed instructions to achieve intended results.
 9. Applies/interprets/recommends policies and procedures.
 10. Travels as needed.