Commonwealth of Pennsylvania

POSITION DESCRIPTION FOR JOB POSTING

Position Number:  50700127

Description Activated On:  10/7/2026 10:02:31 AM

Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. 

 Performs entry-level work assisting in the overall administration of the Historically Disadvantaged Business Assistance (HDBA) program within the Office of Business Financing. Provides assistance to small and historically disadvantaged businesses in PA, reviews grant applications and monitors and supports local service centers.

Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor.

This position serves as a primary point of contact for applicants to the HDBA program. The duties for the position include reviewing, evaluating, and making an initial approval/disapproval recommendation of program applications to the Historically Disadvantaged Business Assistance Program Manager. Additional duties include processing invoices and monitoring grants and grantees for compliance with program requirements.

Routinely assist in the review and recommendation of program to ensure compliance with guidelines and program parameters. Request additional information from applicants to fully evaluate and meet eligibility requirements.

Monitor and provide technical assistance to a variety of internal and external customers.

Respond to inquiries from applicants and recipients of program funds.

Prepare and distribute a variety of contract documents.

Review and approve payment request forms and supporting documentation for eligibility of costs within established program guidelines, with assistance.

Assist in the review of project and service center audits for compliance with individual program requirements and initiate appropriate corrective action under the direction of the HDBA Program Manager.

Prepare and maintain a complete list of open/active projects for regular follow-up and review.

Review and recommend revisions/updates to program guidelines and materials to the HDBA Program Manager. Recommend program and process improvements to enhance and/or streamline all internal program procedures, etc.

Participate in site tours and meetings.

Participate in public presentations on the HDBA program to a variety of audiences.

Prepare progress/accomplishment reports, under the direction of the HDBA Program Manager, as requested by a variety of internal and external customers.

Input, maintain, and retrieve data and reports from program specific databases including Program Office Tracking as well as Single Application for Assistance.

Perform other related duties as assigned.

Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature.

Make an initial recommendation on program applications for eligibility under established guidelines.

Analyze data and summarize data for a variety of purposes.

Provide technical assistance and advice to program applicants and awardees in the preparation of various types of documentation.

Provides program referrals and application assistance to interested program applicants.

Respond to inquiries for program information from a variety of audiences and sources.

Prepare all aspects of contract documents for signatures and distribution.

Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License

Experience:



Licenses, registrations, or certifications:

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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
 
 1. Interact positively and constructively with program constituents and stakeholders both in person and virtually.
 2. Communication clearly orally and in writing.
 3. Utilize standard office computer programs.
 4. Interpret and apply program guidelines and compliance procedures.
 5. Maintain effective working relationships.
 6. Analyze program applications, invoicing documentation, and audits.
 7. Provide technical information and customer service.
 8. Travel.
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