Position Description

Commonwealth of Pennsylvania
POSITION DESCRIPTION FOR JOB POSTING
Position Number: 50701301	Description Activated On: 9/3/2025 3:34:55 PM

Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively.

Assist with a temporary project to inventory, assess, catalog, and describe maps and atlases held within the collections of the State Library.

Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor.

1. Working with reports generated from the catalog, conducts a complete physical inventory of maps and atlases in the State Library’s collection.

2. Consulting with the cataloging librarian, corrects and updates bibliographic, holding, and item records to conform with cataloging and organizational standards.

3. Identify missing items, un-cataloged items, and items in need of conservation and consult with the Collection Management Librarian on how to address these issues.

4. Assists with cataloging items located in the physical inventory that are not in the Library’s catalog, creates holdings, and barcodes items.

4. Assesses the condition, content, and relevance of the maps and atlases, and recommends actions to the Collections Management Librarian including but not limited to withdrawal, rehousing, digitizing, or moving to rare collections.

5. Assists in the physical move of maps and atlases recommended for rehousing, specifically unfolding, placing in folders or flat storage, and updating catalog locations.

5. Through inventory, generates a drawer content list for each drawer of the map storage cabinets.

6. Assists in the preparation of a finding aid or lib guide for the map and atlas collection.

Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature.

Determines how to structure work time and tasks efficiently within the scope of the project.

Decides when to consult outside sources or professional literature relevant to the unique collection.

Determines when to refer questions or problems to other sections of the library or other appropriate library staff.

Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License

Experience:

Licenses, registrations, or certifications:

1.   N/A

2.   N/A

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5.   N/A

6.   N/A

Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.

1.	Conducts physical inventory.
2.	Uses current library catalog software.
3.	Analyzes catalog data specific to the collection.
4.	Conducts research on collection items.
5.	Assists with cataloging items.
6.	Communicates effectively in speech and in writing.
7.	Uses current Commonwealth software.
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