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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 50703050 |
Description Activated On: 1/16/2026 8:56:30 AM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. Provides clerical and office support within the Section and ensures that data processing is done efficiently and effectively. Organizes and maintains file areas, storage room, visitor area, conference room, and library. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. Database Processing: Routinely processes oil and natural gas well data and documents by performing the following: Sorts, scans, indexes, publishes and records data from incoming digital and paper documents obtained from both the Department of Environmental Protection and industry donations into the Exploration and Development Well Information Network (EDWIN); Distributes documents to staff geologists for technical processing; Meets regularly with supervisory staff to brief on oil & gas document processing workflow efficiencies, needs and backlog. Visitor Area, Paper File Areas, Conference Room, and Library: Responsible for maintenance and condition of visitor area; file areas, including oil and gas well records, location plats, geophysical logs and related information; conference room; and library. Routinely assists visitors in the visitor area, files, and library rooms, pulling well data, maps and publications, and demonstrates how to use EDWIN on visitor workstations. Provides primary support in the review, consolidation, and as-needed scanning of paper documents in file cabinets located throughout the office, improving and streamlining the organization and access to documents, in cooperation with supervisory staff. Reporting: Runs queries and compiles data from EDWIN in support of internal and external requests for geological information. Runs routine and ad hoc queries of EDWIN processing activity to support decision-making regarding the prioritization of EDWIN work tasks. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. Promptly responds to public service requests by researching well activity, running custom reports, and preparing responses (email, phone or paper copies). In certain instances, delegates requests to geology staff based on topic and their expertise. Identifies and suggests improvements in both the organization and access to paper files and EDWIN document processing workflow, needs and backlog reduction for supervisor review and approval. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. N/A 5. N/A 6. N/A |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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