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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 50703200 |
Description Activated On: 3/13/2026 1:53:48 PM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. This is trainee level work participating in a fiscal training program learning and assisting in the responsibilities of the Pennsylvania Insurance Department budget division. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. As an Administrative and Management Trainee this position participates in the following job duties. As training progresses the position will be responsible for increasingly complex responsibilities as they relate to these duties. In a learning capacity: Processes routine revenue transmittals and non-lock box checks for deposits; includes the posting of revenue data to appropriate general ledger accounts in SAP. Assists in maintaining excel check log. Participates in reconciliation process between Sircon and SAP accounts receivable for non-lockbox check revenue deposits. Completes deposit of revenue, check multiple invoices and advises the comptroller to clear open invoice in SAP, in addition to clearing the open invoice in Sircon. Participates in identifying payment issues resulting from: over, failed, returned, or misidentified payments. Assists in maintaining the dunning process including routine external customer email notifications and retrieval of original invoices. Assists in preparing weekly Snap Pay non invoice payment reports. This includes report distribution to program areas and identifying & resolving misclassified payments. Assists in processing and reconciling monthly Electronic Fund Transfers (EFTs). Assists in preparing routine monthly customers refunds. Assists in preparing and submitting ESS vendor payments. Participates in reconciling 3rd party reimbursements. Assists in providing coding guidance for PID purchase requests. Brings items of concern to supervisor’s attention. Assists in maintaining the Out Service Training and Revenue resource accounts. Assists the agency out service training coordinator by reviewing and recommending approval for out-service training and out of state travel requests. Participates in all training classes and meetings related to budget and fiscal procedures and responsibilities. Performs other related duties. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. Work assignments are carried out in a learning capacity. As training progresses the position will be responsible for performing responsibilities with greater independence. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. N/A 5. N/A 6. N/A |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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