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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 50705363 |
Description Activated On: 9/30/2026 11:08:58 AM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. Provide clerical and office support within the Boiler and Elevator Division to ensure operations are conducted efficiently and effectively. Responsible for reviewing applications for the Flammable & Combustible Liquids, Liquefied Petroleum Gas, and Boiler/Pressure Vessel programs to approve, deny, or put on hold for more information. Provide support to the Certification, Accreditation and Licensing (CAL) Division (Asbestos, Lead, Bedding & Upholstery, Stuffed Toys, Uniform Construction Code, Boiler Certification). |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. Review applications for Flammable & Combustible Liquids, Liquefied Petroleum Gas, and Boiler/Pressure Vessel programs to approve, deny, or put on hold to obtain more information from the applicant. Make decisions on the validity of the application and appropriateness of the supporting documents by determining if the applicant is eligible or not due to requirements set by the location’s county and by the state, previous applications, failed inspections, outstanding violations, or invoice issues/nonpayment. Work with applicants to gather more information to support the application to work towards an approval. If the application is denied, inform the applicant of the denial and reason for denial. Determine if the application should be considered an expedited submission or a standard submission based on the information on the application (state deadlines, project dates, machine availability, etc.). Update the database system as the status of the applications change; type plan approval letters and/or permits, and mail approved applications to the installers/applicants and state inspectors; process Industrial Board Variance Requests and Extensions of Time for recommendation by the Plan Reviewer and forward to the Industrial Board by established deadlines. Process invoice payments for Boiler/Pressure Vessels, Antique Boilers, and Liquefied Petroleum Gas and Elevator Programs by researching the Bureau’s database and verifying the correct accounts with the payment receipts from Central Collections; may also apply any credits to accounts when monies have been received. Process refunds; process and notify customers of any checks that have been returned by their bank for non-sufficient funds or stop-payments. Process owner information, responsible party, location information and equipment change requests which involves detailed file research supporting the requested changes. Process inspector reports for Boiler/Pressure Vessels, Liquefied Petroleum Gas, Flammable and Combustible Liquids, Antique Boilers and Elevator Programs by inputting information on the Bureau’s database system. If any inspections fail, mail out violation letters to owners and/or responsible parties for corrective action; clear violation letters that have been signed by owners and/or responsible parties and initialed by the Director by updating the Bureau’s database system. Assist the general public in resolving invoice problems and the correct procedure for submitting applications, scheduling inspections, etc. Assist in processing Elevator Initial and/or Major Repairs/Alteration inspection reports and applications when needed. Update name/address requests; respond to telephone inquiries. Initiate detailed research to respond to Right To Knows and Subpoenas submitted for the Flammable & Combustible Liquids, Liquefied Petroleum Gas, Boiler/Pressure Vessel and Elevator programs. Submit all required documents to the RTK office/legal. Provide general assistance to the general public, customers, manufacturers, equipment installers, bureau and third-party inspectors relating to the daily operations. Communicate and provide assistance/support to management, inspection and clerical staff, and the public. Answer inquiries pertaining to complaints, applications, and forms, as well as provide information regarding law label requirements. Perform other duties as assigned. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. Make independent decisions on whether an application is appropriate as received, requires additional information, or needs rejected. Interpret Boiler and UCC guidelines and procedures and make decisions based on interpretation and judgement. While there are eligibility requirements, uses independent judgment to make these decisions given the unique circumstances and history of each applicant. Work is delegated with a high degree of autonomy and independence in the prioritizing and completion of work - requiring thorough attention to detail and confidentiality. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. N/A 5. N/A 6. N/A |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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