JOB TITLE: CORRECTIONS INSTITUTIONAL BUSINESS MANAGER

JOB CODE: 08440

SERIES NATURE OF WORK: The Corrections Institutional Business Manager job series describes professional work overseeing business management services within the Department of Corrections.

DEFINITION: This is professional administrative work directing all business management services at multiple state correctional institutions.

An employee in this job oversees all business services at multiple assigned state correctional institutions. Work involves planning and directing budget administration and fiscal control, projects, maintenance of inmate accounts, procurement, storekeeping, information technology support, and mailroom operations. Work includes advising and coordinating with all assigned facility superintendents and other facility and agency staff on the allocation and management of funds to support current operational requirements and plan for future expenditures. Work also involves providing training to business manager staff. Supervision is exercised over professional, technical, and clerical employees. Work is performed independently within the framework of departmental and facility policies and procedures and is reviewed by an administrative supervisor through conferences, reports, and evaluation of results for compliance with departmental policies and procedures.

   DISTINGUISHING CHARACTERISTICS:

• Work is differentiated from the Corrections Institutional Assistant Business Manager job by the responsibility for overseeing business manager services at multiple correctional institutions.

EXAMPLES OF WORK: (NOTE: The examples of work are representative of the work, but every position classified to this job may not perform all examples of work listed. Conversely, this is not an all-inclusive list of work examples.)

• Directs and coordinates, through subordinate staff, the full range of business services in multiple institutions, including budget administration, fiscal planning and control, accounting, procurement, storekeeping, information technology, and mailroom operations.

• Determines goals, objectives, and priorities for budget preparation, fund allocation, and budget monitoring.

• Prepares operating and capital budgets, including budget forecasts of operating expenditures, equipment requirements, and capital improvement.

• Directs work on projects by staff at all assigned facilities.

• Serves as liaison with central office staff concerning budget preparation, allocation of funds, and capital project requests.

• Develops and maintains financial controls and procedures to ensure maximum utilization of financial resources; controls the purchase, receipt, inventory, and distribution of a large volume and wide variety of supplies, materials, equipment, and services.

• Reviews and coordinates any allocation requests that alter the current fiscal year’s agreement.

• Directs the compilation and analysis of statistical and fiscal information to formulate budgetary reports.

• Develops and updates facility policies and procedures and ensures standardization among offices.

• Develops fiscal policies and procedures for the management of inmate accounts.

• Develops internal controls to prevent audit deficiencies.

• Interprets and ensures compliance with departmental and facility policies and procedures.

• Confers with facility managers regarding service needs and logistical requirements and takes necessary action within budgetary and policy constraints.

• Participates in formulating long range plans to achieve facility goals.

• Conducts periodic inspections of assigned areas for adherence to operational policies and procedures.

• Coordinates the development of contractual agreements with other agencies and vendors.

• Coordinates and provides training to facility business management staff.

• Employees in this job may participate in the performance of subordinates’ work consistent with operational and organizational requirements.

• Performs the full range of supervisory functions.

• Performs related work as required.

ENTRY LEVEL KNOWLEDGES, SKILLS, AND ABILITIES:

• Knowledge of the principles and practices of budget administration.

• Knowledge of the principles and practices of accounting.

• Knowledge of the methods used in the collection and analysis of data and preparation of financial reports.

• Knowledge of the principles and practices of purchasing.

• Knowledge of the principles and practices of employee supervision.

• Ability to analyze and interpret policies and procedures.

• Ability to communicate effectively in writing.

• Ability to communicate effectively orally.

• Ability to establish and maintain effective working relationships.

MINIMUM EXPERIENCE AND TRAINING: (NOTE: Based on the Entry Level Knowledges, Skills, and Abilities)

• One year as a Corrections Institutional Assistant Business Manager (commonwealth title);

or

• Four years of professional budgeting, accounting, and purchasing experience that includes one year of supervisory experience, and a bachelor’s degree;

or

• An equivalent combination of experience and training that includes two years of professional experience in budgeting, accounting, and purchasing and one year of professional supervisory experience.