Job Code Pay Scale Group Pay Scale Type Bargaining Unit Civil Service or Non-Civil Service Last Executive Board Change Executive Board Change History
17147 05 ST B1 C 771-17 03/01/2021
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JOB CODE: 17147

SERIES NATURE OF WORK: The Real Estate job series describes work in the acquisition, management, and disposal of real property for commonwealth agencies, boards, or commissions.

DEFINITION: This is technical work performing property research, preparing conveyance documents, and conducting property investigations in support of agency real estate operations.

An employee in this job is responsible for performing title searches, conducting right-of-way plan verifications, settling claims involving damages of limited value, and filing required legal paperwork. Work involves reviewing acquisition plans to identify potential barriers, contacting claimants for input on plans, and collecting data used in related documents. Work also involves maintaining property records, accounts, reports, and documents; recording deeds and notices of condemnation; providing relocation assistance to displaced persons; advising real estate owners and tenants of their rights and entitlements under applicable laws and regulations; and preparing and updating claim information folders. Work may involve assisting Real Estate Specialists with the enforcement of an outdoor advertising and junkyard control program; or negotiating with property owners for the settlement of routine claims, such as strip acquisitions, vacant parcels of land, minor rural easements, or smaller parcels not involving property improvements or impacting the remaining value of the affected property. Work may also involve assisting Real Estate Specialists in performing complex, costly, or sensitive claim settlements, preparing claim portfolios, recommending administrative settlements, answering property owners' questions relating to acquisition plans, and preparing necessary documentation for the condemnations of rights-of-way. Work is reviewed in progress or upon completion for attainment of work results, quality of data, and adherence to established policies, procedures, and standards.

EXAMPLES OF WORK: (Note: The examples of work are representative of the work, but every position classified to this job may not perform all examples of work listed. Conversely, this is not an all-inclusive list of work examples.)

• Explains acquisition plans, blueprints, and cross sections to property owners and answers questions related to acquisition policies and procedures.

• Prepares, organizes, and updates claim portfolio files.

• Assists with the creation of lease outline drawings to provide accurate floor plans of properties to be leased.

• Assists in the settlement of acquisition and right-of-way claims by researching case documents and providing recommendations on improvement plans and access impacts.

• Arranges for the maintenance, sale, and removal of buildings within acquired rights-of-way or on acquired real estate.

• Verifies property ownership, performs routine title searches, and prepares and delivers closing papers for negotiated settlements.

• Assists with the enforcement of an outdoor advertising and junkyard control program by conducting surveillance of roads assigned to the program, processing the billing for outdoor devices and junkyard permits, investigating zoning information, meeting with landowners to explain program provisions, preparing appropriate ownership documentation, and inspecting existing and proposed junkyards for compliance.

• Assists in the preparation and presentation of data in condemnation or litigation proceedings involving real estate damage claims.

• Reviews right-of-way plans and claim status reports and prepares summary reports recommending action to expedite right-of-way projects and reduce acquisition costs.

• Prepares relocation plans and determines relocation payments.

• Assists with administering the bidding and advertisement process for demolition projects.

• Operates motor vehicles.

• Performs related work as required.


• Knowledge of real estate methods and procedures.

• Knowledge of the principles and techniques for conducting title examinations.

• Knowledge of the principles and techniques for claims settlement.

• Knowledge of technical writing principles.

• Knowledge of the use and functionality of Microsoft Office Suite software.

• Ability to apply critical thinking skills to identify and resolve problems.

• Ability to analyze written and numerical information.

• Ability to interpret and apply regulations, policies, and procedures.

• Ability to perform mathematical calculations.

• Ability to communicate effectively in writing.

• Ability to communicate effectively orally.

• Ability to establish and maintain effective working relationships.

MINIMUM EXPERIENCE AND TRAINING: (NOTE: Based on the Entry Level Knowledges, Skills, and Abilities)

• One year as an Engineering Technician (commonwealth title);


• One year of technical real estate experience and an associate degree;


• An equivalent combination of experience and training.


• All positions require the possession of an active Class C driver’s license or equivalent